Northrop Grumman Innovation Systems Careers

Administrative Assistant - DoD Secret level security clearance required

Clearfield, UT
Administration-Non exempt


Job Description

Job ID: JPW20180506-45999

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people’s lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation’s history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they’re making history.

Northrop Grumman Innovation Systems designs, builds and delivers space, defense and aviation-related systems to customers around the world. Our main products include launch vehicles and related propulsion systems; missile products, subsystems and defense electronics; precision weapons, armament systems and ammunition; satellites and associated space components and services; and advanced aerospace structures.

Northrop Grumman Innovation Systems is currently recruiting for an Administrative Assistant in our Clearfield, UT location.

Job Description:

This position will be providing support to members of Senior Management. As such, this individual will be expected to review/create various types of correspondence including high-level and confidential/proprietary information.

Responsibilities may include, but are not limited to:

  • Provide administrative support to multiple executives in a faced paced aerospace manufacturing environment
  • Manage and maintain executives’ calendars and schedules
  • Manage executive conference room schedules
  • Schedule meetings, track action items and coordinate technical reviews
  • Ensure appropriate meeting preparations are made (coordination of call in number, meeting materials, etc…) for both internal and external meetings
  • Screen and initiate phone calls
  • Coordinate travel arrangements (both Domestic and International) and process expense reports
  • Create neat and accurate correspondence, forms, reports, spreadsheets, presentations, etc. from notes or handwritten copy and maintain all related files
  • File and retrieve corporate documents, records and reports
  • Open, sort, and distribute incoming correspondence, including faxes and email
  • Compose responses to routine inquiries
  • Assist in compiling weekly managerial status reports
  • Maintain department metric status and visual boards
  • Create, maintain and follow-up on action lists
  • Maintain staff meeting agendas and notes
  • Interact in a positive way with other staff members and be a leader and team player with the administrative team

Minimum Requirements:

  • DoD Secret level security clearance required
  • High school diploma required; college coursework and/or degree preferred (education will be verified)
  • A minimum of four years of professional executive support experience is required
  • Ability to work routine jobs with limited supervision
  • Ability to be proactive and meet deadlines
  • Ability to adapt to rapidly changing priorities and handle multiple tasks and managers in a fast-paced office environment
  • Must be articulate and possess excellent verbal and written communication skills
  • Must have excellent organizational skills with a high attention to detail
  • Must have highest level of integrity and be able to maintain confidences with utmost discretion
  • Must be proficient in Microsoft Office applications; including Word, Excel, PowerPoint, and Outlook
  • Ability to use copy machine, fax machine, and multiple phone lines
  • Knowledge of government customers is a plus
  • Previous experience in aerospace or manufacturing environment a plus
  • References from past and current supervisors will be required

Competencies for Success:

  • Positive individual who is willing to expand current skill set, through schooling and training
  • Strong interpersonal communication skills with ability to work with others at all levels of the organization
  • Strong attention to detail and accuracy
  • Ability to multitask and prioritize
  • Ability to work independently
  • Ability to work in a dynamic, fast paced, diverse environment
  • Initiative, self-starter, adaptable, and high motivation for excellence
  • High energy, results-oriented, self-motivated / self-reliant, team player
  • Must possess a high level of initiative
  • Must be customer focus oriented

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit www.northropgrumman.com/EEO. U.S. Citizenship is required for most positions.


Job Type: Full Time
Desired Travel: less than 25%
Years of Experience: 5-8 Years
Education: High School/GED
Expertise: Administrative
Group: Flight